A user can start a scheduled meeting or an unscheduled ad hoc meeting when he or she logs into a room resource computer. Depending on the availability of the room resource, meetings can be started automatically or manually. To enable this, SMART Meeting Pro software polls the Microsoft Exchange Server that it’s integrated with to retrieve the logged in user's calendar and the times that a room is booked.
SMART Meeting Pro software polls the Microsoft Exchange server at the following intervals:
When SMART Meeting Pro software starts.
Every 10 seconds for the first five minutes after the start of a meeting (to enable meeting rooms to automatically join a Bridgit meeting).
Once every minute after the first five minutes of a meeting (to ensure that a user can extend a meeting only if the room is available beyond the scheduled meeting).
When a different user logs into the room resource computer with his or her network credentials.
Tip
See the SMART Meeting Pro software online Help for more details on extending a meeting and adding other meeting rooms to a scheduled meeting.
Note
SMART Meeting Pro software polls the Microsoft Exchange Server only for the time stamp that records the last time a user or room calendar was changed. If the time stamp received from the server is later than the time stamp saved by SMART Meeting Pro software, then SMART Meeting Pro software will access the room or user calendar (or both). By using this polling rate, SMART Meeting Pro software significantly reduces the load on the Microsoft Exchange Server.
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