Changing Microsoft Exchange integration settings

You can enable Microsoft Exchange integration, change a variety of automatic settings and configure a service account.

To change integration settings for an on-premise Microsoft Exchange server

1. Open the SMART Meeting Pro Settings dialog box (see Accessing SMART Meeting Pro Settings).

2. Press the Microsoft Exchange tab.

3. Select the Enable Microsoft Exchange integration check box.

4. Change settings:

   Control	Procedure	Notes (if any)
   Room e-mail address	Type your meeting room resource email address.
   Auto start scheduled meeting at logon	Select the check box to enable automatic starting of scheduled meetings.
   Auto book ad hoc meeting at logon	Select the check box to enable automatic creation of ad hoc meetings.
   Auto reset room after meeting end time	Select the check box to enable the automatic end‑meeting feature, and then select the delay time before the meeting automatically ends (in minutes) from the drop-down list.
   Auto insert agenda at meeting start	Select the check box to automatically insert your meeting details.
   Use service account instead of logged on user’s credentials	Select the check box to use a service account, and then type your domain, user name and password in the appropriate boxes.	Service accounts require special configuration by the system administrator. By default, you should not use the service account options or enter your domain information. If the service account is not configured correctly, SMART Meeting Pro software may not function as expected. Contact the system administrator for further details.

5. Press OK.

To change integration settings for an Office 365-hosted Microsoft Exchange server

1. Open the SMART Meeting Pro Settings dialog box (see Accessing SMART Meeting Pro Settings).

2. Press the Microsoft Exchange tab.

3. Select the Enable Microsoft Exchange integration check box.

4. Change settings:

   Control	Procedure
   Room e-mail address	Type your meeting room resource email address.
   Auto start scheduled meeting at logon	Select the check box to enable automatic starting of scheduled meetings.
   Auto book ad hoc meeting at logon	Select the check box to enable automatic creation of ad hoc meetings.
   Auto reset room after meeting end time	Select the check box to enable the automatic end‑meeting feature, and then select the delay time before the meeting automatically ends (in minutes) from the drop-down list.
   Auto insert agenda at meeting start	Select the check box to automatically insert your meeting details.

5. Press Server Settings.

   The SMART Meeting Pro Settings dialog box appears.

6. In the Microsoft Exchange Server section, select Manually specify server, and then type https://outlook.office365.com/ews/exchange.asmx in the Server URL box.

7. In the Active Directory server section, select Automatically detect server.

8. Press OK.

9. Press OK.

10. Restart SMART Meeting Pro software.

11. Enter your Office 365 credentials when prompted.

    Notes 

    • Enter the user name in the form of an email address.

    • Confirm with your Office 365 administrator the correct form of the email address. For example, John Smith’s email address might be jsmith@example.com or john.smith@example.com depending on how his organization has set up his Office 365 credentials.