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Ending the meeting

You can use the Reset Room feature to end the meeting, to email the meeting notes and attachments to participants and to log off of the room resource computer.

If you’re running a meeting using Bridgit software, using the Reset Room feature disconnects remote meeting participants.

Note 

The Reset Room feature automatically activates five minutes after the meeting ends. You can change this behavior (see Changing Microsoft Exchange integration settings).

ClosedTo end the meeting (Microsoft Exchange integration enabled)

  1. Press Reset RoomReset Room icon on the SMART Business Toolbar.

    The Meeting wrap-up dialog box appears.

  2. Select the Whiteboard file formats you want to attach to your email in the E-mail the following file(s) area.

    Note 

    You can attach the Whiteboard file in .fcw, .pdf and .ppt formats. Consider which software the email recipients are most likely to have.

  3. Optionally, press Add Attachments to attach additional files to your email.

  4. Press one of the following buttons:

    • E-mail OwnerE-mail Owner icon to email the Whiteboard file and attachments to the meeting owner, and then end the meeting

    • E-mail All InviteesE-mail All Invitees icon to email the Whiteboard file and attachments to all meeting invitees, and then end the meeting

    • Don’t Send E-mailDon’t Send E-mail icon to end the meeting without emailing the Whiteboard file and attachments

    • Cancel Reset RoomCancel Reset Room icon to cancel the request to end the meeting

  5. Press one of the following buttons:

    • Log OffLog Off icon to end the meeting and log off the room resource computer

      Important 

      Be sure to save all files before you press this button.

    • Don’t Log OffDon’t Log Off icon to end the meeting but stay logged in to the room resource computer

    • Cancel Reset RoomCancel Reset Room icon to cancel the request to end the meeting

ClosedTo end the meeting (email client configured)

  1. Press Reset RoomReset Room icon on the SMART Business Toolbar.

    A dialog box appears.

  2. Optionally, select Log off when the meeting ends.

    Note 

    If you select this check box, you will be logged off of the room resource computer.

  3. Optionally, select E-mail meeting notes.

  4. Press OK.

    The Attachment dialog box appears.

  5. Type a name for the Whiteboard file in the File name box.

  6. Select a file format from the File type drop-down list.

    Note 

    You can attach the Whiteboard file in .fcw, .pdf, .ppt and .pptx formats. Consider which software the email recipients are most likely to have.

  7. Press OK.

    An email form is automatically generated.

  8. Complete the email form, and then press Send.