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Monitoring the meeting’s progress

The Meeting Notification window generates the following alerts:

Status messages

As the meeting progresses, the Meeting Notification window presents the following status messages:

Status message	Description
Starting meeting	The scheduled meeting has started.
Meeting is in progress	The meeting is in progress and has more than five minutes remaining.
5 minute(s) left in meeting	You have five minutes or fewer left in the meeting. The message refreshes every minute until the meeting ends.
This meeting passed its scheduled end time	The scheduled meeting is over.
Upcoming meeting	Another meeting is scheduled to start in this room within the next 30 minutes.
Updating schedule	SMART Meeting Pro software has started and is retrieving information from the Microsoft Exchange server.
Room is available	No other meetings are scheduled to start in this room within the next 30 minutes.
You aren’t invited to the upcoming meeting	A meeting in which you’re not a participant in is starting in the next 30 minutes.

As the meeting progresses, the Meeting button changes color to indicate the following:

Button	Description
	The Meeting button is green if you have more than 15 minutes left in the meeting.
	The Meeting button turns orange if you have 15 minutes or fewer left in the meeting.
	The Meeting button turns red if you have five minutes or fewer left in the meeting.

When there are five minutes left in the meeting, a reminder appears in the Meeting Notification window. You can select one of the following options:

Button	Description
	Press to extend the meeting for 30 minutes. Note You can extend the meeting if no other meetings are scheduled in the next 30 minutes.
	Press to be reminded again in five minutes.
	Press to ignore the reminder. Note The reminder doesn’t appear again if you select this option.
	Press to end the meeting now.