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Adding your own content to the Business Gallery

You can create folders in the Business Gallery and add your own content to them.

Creating folders

Before you add your own content to the Business Gallery, you first create folders to place the content in. The folders can reflect your organization’s business structure, workflows or other logical groupings of its content. After creating an initial set of folders, you can rename and delete individual folders as needed.

Note 

By default, the folders you create are saved in a location on the room resource computer that is available to anyone who logs into the room resource computer. However, you or the system administrator can change the default location. You or the system administrator can also create additional locations and secure these locations so that only specified users can view, add, change and delete the content in them. For example, you could create a network location for accounting content and secure it so that only users in the accounting department can view, add, change and delete that content. For more information, see Changing Business Gallery settings.

ClosedTo create a folder

  1. If the Business Gallery isn’t visible, press GalleryGallery icon on the SMART Business Toolbar.

  2. Press GalleryDown arrow, and then select Add Custom Folder.

    The Add Custom Folder dialog box appears.

  3. Type a name for the folder in the Type a name for the new folder box, and then press OK.

    The folder appears in the Business Gallery.

ClosedTo rename a folder

  1. If the Business Gallery isn’t visible, press GalleryGallery icon on the SMART Business Toolbar.

  2. Select the folder you want to rename.

  3. Press GalleryDown arrow, and then select Rename Current Folder.

    The Rename Current Folder dialog box appears.

  4. Type a new name for the folder in the Type a new name for the folder box, and then press OK.

    The folder’s name changes in the Business Gallery.

ClosedTo delete a folder and its contents

  1. If the Business Gallery isn’t visible, press GalleryGallery icon on the SMART Business Toolbar.

  2. Select the folder you want to delete.

  3. Press GalleryDown arrow, and then select Delete Current Folder.

    The Delete Custom Folder dialog box appears.

  4. Press Yes.

    The folder disappears from the Business Gallery.

Adding your content to folders

After you have created folders, you can add items to them. Any object that you can create in Whiteboard mode can become an item in a folder, including the following:

After you have added an item, you can change its name and keywords to make it more searchable or delete it from the Business Gallery if it’s no longer needed.

ClosedTo add an item to a folder

  1. If the Business Gallery isn’t visible, press GalleryGallery icon on the SMART Business Toolbar.

  2. Select the object that you want to add as an item.

  3. Drag the object from the page to the folder.

    SMART Meeting Pro software adds the object to the folder as an item.

    Notes 

    • You can add items only to custom folders that you or other users have created. Stock content folders won’t accept new items.

    • A locked object cannot be added as an item to a folder (see Locking objects).

ClosedTo change an item’s name and keywords

  1. If the Business Gallery isn’t visible, press GalleryGallery icon on the SMART Business Toolbar.

  2. Select the folder containing the item.

  3. Select the item, press its menu arrowMenu arrow, and then select Properties.

    The Gallery Item Properties dialog box appears.

  4. Type a name for the item in the Name box.

  5. Type keywords for the item in the Keywords box.

  6. Press OK.

ClosedTo delete an item

  1. If the Business Gallery isn’t visible, press GalleryGallery icon on the SMART Business Toolbar.

  2. Select the folder containing the item.

  3. Select the item, press its menu arrowMenu arrow, and then select Delete.

  4. Press OK.

Exporting your content

After you have created your folders and added content to them, you can export your content. This is useful when you have set up content on one room resource computer and want to transfer it to another room resource computer.

ClosedTo export your content

  1. If the Business Gallery isn’t visible, press GalleryGallery icon on the SMART Business Toolbar.

  2. Press GalleryDown arrow, and then select Export Custom Content.

    The Export Custom Content dialog box appears.

  3. Select the check boxes of the folders you want to export, and then press Next.

  4. Type a name for the exported content folder in the Name box.

  5. Press Browse, browse to the location where you want to save the exported content folder, and then press OK.

  6. Press Export.